How to Successfully Partner With a Church for Your Hybrid School
This post is AI generated from podcast Episode 12.
If you’re launching a hybrid school and considering a church as your facility, there’s a lot more to think about than just empty classrooms. Churches can be an affordable, flexible option, but building a strong relationship and setting clear expectations is key. Here’s a step-by-step guide to make the process smooth and professional.
Finding the Right Church
Start by identifying potential churches in your area:
Look at a map of local churches and note buildings with classrooms.
Drive by to scout potential spaces.
Ask your team to help contact and follow up with different locations.
Once you’ve identified options, reach out professionally:
Introduce yourself and your program.
Mention your size, schedule, and mission.
Ask if they’d be open to a tour or meeting.
If you have a small building committee (3–4 people), it can help spread the workload and keep the process organized.
Touring the Facility
During your visit, pay attention to:
Classroom sizes and furnishings
Outdoor spaces and parking
Safety concerns (locked doors, bathroom access)
Storage options for books, supplies, and materials
Cleaning requirements and schedules
Ask practical questions, like:
Can we leave furniture set up, or do we need to move it weekly?
Are we allowed to hang maps or displays on the walls?
What cleaning arrangements are expected?
Budget for professional cleaning if necessary. Even if teachers and parents help, a dedicated cleaning service often prevents burnout and protects your relationship with the church.
Engaging the Right People
It’s not just about talking to the pastor. Make sure you involve:
Anyone responsible for shared classrooms
Staff who manage daily operations
The person in charge of finances
Early conversations with all stakeholders help prevent surprises, like unexpected rent requests or scheduling conflicts.
Maintaining the Relationship
Proactive communication is essential:
Schedule short monthly check-ins at first.
Address small issues before they become big problems (e.g., door use, messes, classroom setup).
Keep open lines of communication both ways to maintain a positive partnership.
Written Agreements
Even if it’s not a formal lease, put everything in writing:
Contacts on both sides
Safety procedures and emergency protocols
Classroom and closet access
Cleaning responsibilities
Payment schedule and expectations
Timeline for ending or renewing the agreement
If possible, aim for a longer-term agreement (like three years) once you’re confident in the space and partnership. This provides stability and reduces the need to renegotiate every year.
Final Tips
Start small and grow gradually, building a relationship with the church over time.
Be clear about your program’s needs, schedule, and vision.
Budget appropriately for cleaning, supplies, and setup.
Keep communication professional, proactive, and detailed.
Partnering with a church can give your hybrid school a strong, affordable home—but only if you plan carefully and maintain open, honest communication.
